2.7.59.9, 2018-10-09 10:11:18

We Connect Fleet.

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Everything at a glance: your digital fleet management

Plan routes, check digital logbooks and fuel costs and keep your responses flexible. Fleet management has become more complex. That’s why we’ve made it as easy as possible with We Connect Fleet: thanks to a central, user-friendly WebPortal, you have efficient control of your fleet at all times. You save time and money – even with a fleet of just one vehicle.

Don’t forget: digital fleet management is compatible with most Volkswagen Commercial Vehicles and Volkswagen Passenger Cars build since 2008 and newer.

All services at a glance:

  • Vehicle localization1

    Keep an eye on every vehicle

    Know exactly where your fleet is at all times and track progress: We Connect Fleet transmits the GPS data from your vehicles directly to the WebPortal, where you can easily see what’s going on.

    Learn more
  • Digital fuel logbook

    Never lose another receipt

    With We Connect Fleet, refuelling transactions are noted directly in the app and stored in the WebPortal. It makes it easier for your drivers to add data, digitise fuel receipts and store them online.

    Learn more
  • Digital vehicle logbook

    Record trips with one click

    Gaps in vehicle logbooks are now a thing of the past: if the app is started, We Connect Fleet automatically records all journeys. Additional information can be stored easily and intuitively in the digital vehicle logbook.

    Learn more
  • Maintenance management2

    Never miss a vehicle service

    We Connect Fleet automatically sends you reminders when regular services are coming up, so your vehicles stay operational at all times.

    Learn more
  • Fuel monitoring2

    Targeted savings right where they’re needed

    With We Connect Fleet fuel monitoring, you can quickly assess and compare the long-term consumption of your entire fleet as well as the consumption of individual vehicles.

    Learn more
1. The route shown in the WebPortal is calculated based on a GPS signal and may differ from the actual route travelled.
2. Currently only available for Crafter, which have been available since calendar week 27/2018 with a VW TelematikBox in conjunction with ConnectedVan / We Connect Fleet.

How to get We Connect Fleet on board

The hardware used in the vehicle is crucial for using our digital fleet management system. There are two solutions available depending on the vehicle model: factory installation or retrofitting with the DataPlug.

We Connect Fleet in the new Crafter: factory installation available upon request

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You can order any new Crafter with the VW telematics box. The built-in SIM card connects your vehicle to the Internet and reliably transmits read-outs directly to the WebPortal. With the VW telematics box, you can make full use of the services of We Connect Fleet.2

To use the VW telematics box, you need to register on the Car-Net portal and have an active Car-Net Security & Service licence.3 This is free of charge for one year.

2. Currently only available for Crafter, which have been available since calendar week 27/2018 with a VW TelematikBox in conjunction with ConnectedVan / We Connect Fleet.
3. To use Car-Net Security & Service, you must sign a separate agreement with Volkswagen AG online. To make full use of the services, customers have 90 days after vehicle handover to register the vehicle at www.volkswagen-car-net.com.

Retrofit We Connect Fleet in other vehicles

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We Connect Fleet can be used in almost any 2008 or newer Volkswagen and Volkswagen Commercial Vehicle using the DataPlug4 and the We Connect Fleet app on your smartphone.

It’s easy to retrofit the DataPlug4 – simply contact your service partner. Or just purchase the vehicle adapter from your Volkswagen commercial vehicle dealer and install it yourself.

4. by Texa.

Just ready to go

The top five questions – and the best answers

Our FAQ contain helpful information about We Connect Fleet, the WebPortal, the app and the DataPlug4.

4. by Texa.

To use We Connect Fleet, 3 things are necessary: First of all, the fleet manager needs a commercial Volkswagen user account in order to log in to the We Connect Fleet WebPortal. In order to create a user account, he needs to register in the We Connect Fleet WebPortal on https://connectfleet.io by clicking the login button. In doing so, he will automatically be created as a business client. Next, you need a connection unit in your vehicle able to send vehicle data to We Connect Fleet. Currently, We Connect Fleet provides the DataPlug and the VW TelematikBox. The DataPlug is a plug for the OBD2 socket of your vehicle and is retrofittable for most Volkswagen Commercial Vehicles models since construction year 2008, depending on the equipment. The VW TelematikBox is an onboard connectivity unit with an integrated SIM card and is available for the new Crafter. Lastly, the drivers need a web-enabled Smartphone as well as the We Connect Fleet Smartphone App, which can be downloaded from the App Store or Google Play Store.

The fleet manager has access to the We Connect Fleet WebPortal where he can keep an overview of his vehicles and drivers. He can see the location of his vehicles which helps him processing his customer orders optimally. In the online logbook he has all information about driven routes available at any time. At the end of a year, he can export all logbook information in order to provide a record of all trips without any effort. The online fuel log helps him to keep an overview of his fleet's fuel costs. Thanks to the clear structure and display he has all necessary information at hand and can increase the efficiency of his work.

The driver can log in to the We Connect Fleet Smartphone App with the login data that he has received from his fleet manager. There he can connect to a fleet vehicle in order to use the services of We Connect Fleet. Vehicle data, which are sent to the Smartphone App, significantly simplify keeping a logbook. The online fuel log enables the driver to to send his fuel stops directly to the fleet manager.

The creation of a Volkswagen user account is free. Connecting a vehicle to the system causes costs: The DataPlug needs to be purchased once and costs 39,50€ (gross). Since the DataPlug connects to the driver's Smartphone and requires internet connection, further costs, depending on the rates of the respective mobile providers, may be incurred. The VW TelematikBox has an integrated SIM card. Therefore, no additional internet connection is necessary for the vehicle data transmission. For the VW TelematikBox, however, the one-time purchase cost amounts to 245€ (net) / 292€ (gross). Free use of a VW TelematikBox is possible within the first year of purchase. Subsequently, licensing costs of 145€ (gross) per vehicle per year incur.

We Connect Fleet is currenty compatible with 2 connection technologies. The DataPlug is a plug for the OBD2 socket of your vehicle and is retrofittable for most Volkswagen Commercial Vehicles models since construction year 2008, depending on the equipment and can be purchased at your Volkswagen Commercial Vehicles dealer or the accessory shop. The VW TelematikBox is an onboard connectivity unit with an integrated SIM card which needs to be ordered additionally. It is currently available for the new Crafter.

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Fuel monitoring1

On your end-of-quarter statement, you notice that your fuel costs have gone up significantly. With We Connect Fleet, it’s easy to find out why: the WebPortal offers you an analysis based on the long-term consumption shown in the vehicle. You can identify areas of potential savings immediately and respond quickly.

1. Currently only available for Crafter, which have been available since calendar week 27/2018 with a VW TelematikBox in conjunction with ConnectedVan / We Connect Fleet.

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Digital vehicle logbook

Everyone knows the standard vehicle logbook, but few like it. After all, entering trips and mileage figures by hand is cumbersome – and often the source of errors. It’s easy to forget to log a trip on a hectic day. It’s not unheard of for logs to get lost completely. That’s why we simply digitised it: We Connect Fleet automatically records all journeys and transmits them to the central WebPortal. That way the fleet manager can always keep an eye on the big picture, while employees focus on their actual work.

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Digital fuel logbook

Do fuel receipts only get back to your company weeks after the transactions have taken place? Are they sometimes so crumpled that they are barely legible? It’s really no wonder – your employees have a lot on their plate every day. That’s why the digital fuel logbook keeps the workload as low as possible: receipts can be photographed with a smartphone and then uploaded directly to the WebPortal. No more late or lost receipts – and the fleet manager has a real-time idea of fuel costs at all times.

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Vehicle localization1

Imagine that your plumbing company receives a report of a burst pipe. Now your experts need to get to the site fast. Or imagine that your courier service needs to deliver an unscheduled express shipment as quickly as possible. Thanks to vehicle localization, the We Connect Fleet WebPortal shows you in an instant which of your vehicles can get to the destination quickly. And of course, the GPS service can be activated or deactivated at any time.

1. The route shown in the WebPortal is calculated based on a GPS signal and may differ from the actual route travelled.

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Maintenance management1

The service light in one of your vehicles has been blinking for weeks, but no one has notified the fleet manager. The daily workload keeps everyone busy, and it’s easy to forget about fleet maintenance. We Connect Fleet informs the manager on the WebPortal when maintenance is due. That way they can contact the service partner in time and avoid unnecessary downtime and repair costs.

1. Currently only available for Crafter, which have been available since calendar week 27/2018 with a VW TelematikBox in conjunction with ConnectedVan / We Connect Fleet.